ARTICLE INAME PURPOSE
Section l. Name
The name will be RANGELEY LAKES SNOWMOBILE CLUB. INC.
Section 2. Purpose
The purpose of the Rangeley Lakes Snowmobile Club, Inc., hereinafter referred to as “RLSC”, is to promote the safe and lawful operation of snowmobiles within the designated RLSC trail system.
The RLSC will actively build, maintain, and unify membership by promoting snowmobiling as a sport and providing service, education, and guidance to snowmobilers, the general membership and the
public.
To the greatest extent possible, the RLSC shall encourage and assist cooperation
and communication with landowners, other sports enthusiasts, the MSA, law enforcement officials, and any other agencies necessary to preserve snowmobiling for future generations.
To these ends, the RLSC shall be empowered to:
Acquire by gift or purchase, whether in trust or otherwise, to hold, sell convey, assign, mortgage, or lease any property, real or personal, necessary or incidental to the accomplishment of any of its purposes; to solicit funds, subscriptions, pledges, grants and bequests for its said purposes; to borrow money and issue evidence of indebtedness, and to secure loans by mortgage, pledge or other liens, all in furtherance of its said purposes; to apply for, obtain, and contract with any governmental agency or private foundation for grants, direct loans or other financial aid and to make any other contract in furtherance of its said purposes; and to take such other and further actions as may be necessary for the accomplishment of its said purposes and not inconsistent with the specific limitations of its powers hereinafter recited.
ARTICLE IIMEMBERSHIP
Section l. Membership
Membership, meaning an individual membership consisting of one individual person, or a family membership, consisting of two or more persons in one family
An MSA Supporting Business membership is not a voting member.
Membership may consist of any natural person(s) being at least 15 years of age. Partnerships, trusts, and corporations are eligible for voting membership in the RLSC. In the case of partnership, trust, or corporation, each such entity shall be allowed one vote, and only one person acting as a representative or agent of such entity may be a Director and/or officer of the RLSC
Section 2. Term
The membership term shall run from October 1st through September 30th; however, memberships received after May 31st will not become effective until after October 1st. Membership fees will be determined by the Board of Directors at their annual meeting.
Section 3. New Members
All interested persons and other legal entities may become members upon acceptance of an application for membership by the RLSC.
ARTICLE IIIMEMBERSHIP MEETINGS
Section 1. Annual Membership Meeting
The annual meeting of the membership shall be held on the third Saturday of March. All members are eligible to take part in the annual meeting at the time and place selected by the Board of Directors. A written notice stating the time and place of the annual meeting or of any special meeting of the membership shall be emailed or mailed to all members at least fourteen days prior to such a meeting.
Section 2. Voting
Each member shall be entitled to one vote on each matter submitted to the vote of the membership. A person holding an individual membership shall be entitled to one vote; persons holding family memberships are entitled to cast two votes, provided both family members are present; if both are not present, only one vote may be cast.
Section 3. General Membership Monthly Meetings
Monthly Meetings of the RLSC shall be decided in August for the next year beginning on September 1 and sent out to the membership, which will be open to the General Membership to attend.
Section 4. Special Meetings
Special meetings of the membership may be called by the President or shall be called upon by email, a written request of the Board, or a request from a quorum of members.
Section 5. Quorum
Any 15 members of the RLSC shall constitute a quorum at the annual, regular, or any special meeting of the membership.
ARTICLE IVBOARD OF DIRECTORS
Section l. Nominations
Nominations for election to the Board shall be delivered to and acknowledged by the President of the RLSC.
Section 2. Election of Directors, Term of Office
The Board of Directors shall be elected by the members of the RLSC at their annual meeting and shall number not more than 15. The Directors shall serve for terms of three (3) years and be staggered. The President, Vice-President, Secretary, Treasurer, Trail Master, Marketing Coordinator, and the immediate year President will automatically be Directors. Only members of the RLSC shall be eligible for election to the Board of Directors and must have a current paid membership.
Section 3. Duties
The Board of Directors shall have general supervision over the property, business, and affairs of the RLSC and, in general, may exercise all of the corporate powers of the RLSC in accordance with these By-Laws. Each Director will be responsible for a specific duty of the RLSC. Examples are listed below:
Groomer Barn Coordinator
Landowner Coordinator
Trails and Map Coordinator
Events Coordinator
Safety and Signage Coordinator
Fundraising Coordinator
Business Sponsorship Coordinator
Section 4. Vacancies
In the event of a vacancy on the Board of Directors, a notice shall be posted on the website and emailed to the members soliciting nominations. The remaining Board of Directors may by majority vote elect a successor for the unexpired term.
Section 5. Attendance and Duties
Directors missing two (2) meetings in six (6) months will be up for review by the Board of Directors. It is imperative that all Board members attend and participate in the major events scheduled by the RLSC. Members who do not fulfill their voluntary commitments shall be reviewed by the Board of Directors and subject to dismissal from their duties as a Board Member.
Section 6. Meetings
An annual meeting of the Board of Directors shall be held immediately after the annual meeting of the general membership. Regular and special meetings of the Board of Directors may be called by, or at the request of, the President or by any three Directors, by giving notice of the date, time, place, and purpose of the meeting to all Directors at least two days in advance of such meetings. Minutes of the Board of Directors meetings shall be presented at the next regular meeting of the general membership and posted on the website.
Section 7. Quorum
A quorum at all meetings of the Board of Directors shall consist of the simple majority of the whole board.
Section 8. Voting
At any regular or special meeting, a majority of the Directors present and voting shall constitute approval of any duly offered motion.
Section 9. Contracts
No person or representative of a partnership, trust, or corporation who provides a service to the RLSC that results in payments totaling $5,000.00 or more shall be eligible for the position of Officer or Director of the RLSC.
No contracts shall be signed unless voted on by a majority vote of the Board of Directors.
ARTICLE V OFFICERSSection 1. In General
Officers of the RLSC shall be President, Vice-President, Secretary and Treasurer, Trailmaster, and Marketing Coordinator..
Section 2. Election
The Officers of the RLSC shall be elected by the members of the RLSC at their annual meeting for a term of one (1) year. Nominations of candidates for an Officer position shall be taken prior to or at the meeting preceding the annual meeting when nominations will cease and candidates will be announced.
Section 3. President
The President shall be the principal executive officer of the RLSC. They shall preside at all meetings of the members and of the Board of Directors. They may sign, with the Secretary or any other proper officer of the RLSC authorized by the Board of Directors, any deeds, mortgages, bonds, contracts, or other instruments which the Board of Directors has authorized to be executed, except in cases where the signing and execution thereof shall be expressly delegated by the Board of Directors or by these By-Laws or by statute to some officer or agent of the RLSC; and, in general, they shall perform all duties incident to the Office of President and such other duties may be prescribed by the Board of Directors from time to time. The President shall be responsible for the municipal grants and be the liaison between the State, Town, Landowners, and the RLSC.
Section 4. Vice President
The Vice President shall be the principal executive officer of the RLSC in the absence of the President. The Vice President shall have all of the duties and responsibilities of the President in their absence. The Vice President shall also, along with the President, be responsible for the municipal grants and be the liaison between the State, Town, Landowners, and the RLSC.
Section 5. Secretary
The Secretary shall keep the minutes of the meetings of the Membership and of the Board of Directors on the website and in a file provided for that purpose; see that all notices are duly given in accordance with the provisions of these By-Laws or as required by law; be custodian of the RLSC and see that the seal of the RLSC is affixed to all documents, the execution of which on behalf of the RLSC, under its seal, is duly authorized in accordance with the provisions of these By-Laws; shall serve as Secretary of the RLSC; and in general, perform all duties incidental to the office of Secretary and such other duties as from time to time may be assigned to them by the President or Board of Directors. At the end of their term, all materials and properties shall be turned over to the RLSC.
Section 6. Treasurer
If required by the Board of Directors, the Treasurer shall give bond for the faithful discharge of their duties in such sum and with such surety or sureties as the Board of Directors shall determine. They shall have charge and custody of, and be responsible for, all funds and securities of the RLSC, receive and give receipts for money due and payable to the RLSC from any source whatsoever, and deposit all such money in the name of the RLSC in such banks, trust companies, and other depositories as shall be selected in accordance with these By-Laws; to keep and maintain a checking account in the name of the RLSC from which they will pay all bills of the RLSC up to $2500. Any payments made over $2500 must be approved by the Board of Directors. In general, the Treasurer will perform all the duties incidental to the office of Treasurer and such others as, from time to time, may be assigned to them by the President or Board of Directors. The Treasurer shall be required to submit an annual report at the end of the fiscal year. At the end of their term, all materials and properties shall be turned over to the RLSC.
Section 7. Trail Master
The Trail Master is responsible for chairing the Trail Committee, which consists of the President, Vice President, Trail Master, and assistants up to five (5) Board Members, The Trail Master shall be responsible for the oversight of the grooming staff, groomer maintenance, and the groomer barn. The Trail Master will be responsible for the maintenance of the trails during and after the season.
Section 8. Marketing Coordinator
The Marketing Coordinator shall be responsible for the annual membership drive, processing, and notification to the members. The Marketing Coordinator shall be responsible for the MSA reporting of membership. The Marketing Coordinator shall be responsible for reporting to the Treasurer the dues collected from Membership. Create content for news articles in local newspapers and Website.
ARTICLE VI
NON-PROFIT CORPORATION
Non-profit Corporation
No part of the net earnings of the RLSC shall inure to the benefit of any person, partnership or corporation, member, director, or officer of this RLSC, except that reasonable compensation may be paid for services rendered to or for the RLSC in furtherance of the RLSC's purposes and no member, director, officer of the RLSC, or any other person, partnership or corporation shall be entitled to any share in the distributions of the RLSC. Notwithstanding any other provisions of these By-Laws, the RLSC shall not conduct or carry on any activities not permitted to be conducted or carried on by an organization exempt from federal income taxation under Section 501 c (4) and/or 501 c (6)of the Internal Revenue Code and its regulations.
ARTICLE VII
DISSOLUTION OF CORPORATION
Dissolution
The RLSCshall have perpetual existence; in the event of dissolution of the RLSC or the termination of its corporate existence, all of its net assets shall be transferred, paid over and delivered exclusively to the municipal offices of the Town of Rangeley to be used for recreational purposes by the citizens of said Town, provided that no such assets shall be distributed other than to or for the benefit of organizations qualifying at the time of such distributions under the provision of Section 501 c (4) and/or 501 c (6) of the Internal Revenue Code and its regulations.
ARTICLE IXAMENDMENTS
Section I. Submittal
A proposed amendment must be submitted to the general membership if offered by a vote of the Board of Directors or by a petition signed by at least 15 members of the RLSC.
Section 2. Enactment
These By-Laws may be amended at any regular meeting of the RLSC by a two-thirds vote of quorum, provided that amendment has been submitted in writing to the general membership at least thirty days prior to the vote.
ARTICLE XMEETING PROCEDURES
Section 1. Meeting procedures
All official meetings of the RLSC shall be conducted under Roberts Rules of Order.
REVISIONS:
June 3, 2023 updated at Annual Meeting
Section l. Name
The name will be RANGELEY LAKES SNOWMOBILE CLUB. INC.
Section 2. Purpose
The purpose of the Rangeley Lakes Snowmobile Club, Inc., hereinafter referred to as “RLSC”, is to promote the safe and lawful operation of snowmobiles within the designated RLSC trail system.
The RLSC will actively build, maintain, and unify membership by promoting snowmobiling as a sport and providing service, education, and guidance to snowmobilers, the general membership and the
public.
To the greatest extent possible, the RLSC shall encourage and assist cooperation
and communication with landowners, other sports enthusiasts, the MSA, law enforcement officials, and any other agencies necessary to preserve snowmobiling for future generations.
To these ends, the RLSC shall be empowered to:
Acquire by gift or purchase, whether in trust or otherwise, to hold, sell convey, assign, mortgage, or lease any property, real or personal, necessary or incidental to the accomplishment of any of its purposes; to solicit funds, subscriptions, pledges, grants and bequests for its said purposes; to borrow money and issue evidence of indebtedness, and to secure loans by mortgage, pledge or other liens, all in furtherance of its said purposes; to apply for, obtain, and contract with any governmental agency or private foundation for grants, direct loans or other financial aid and to make any other contract in furtherance of its said purposes; and to take such other and further actions as may be necessary for the accomplishment of its said purposes and not inconsistent with the specific limitations of its powers hereinafter recited.
ARTICLE IIMEMBERSHIP
Section l. Membership
Membership, meaning an individual membership consisting of one individual person, or a family membership, consisting of two or more persons in one family
An MSA Supporting Business membership is not a voting member.
Membership may consist of any natural person(s) being at least 15 years of age. Partnerships, trusts, and corporations are eligible for voting membership in the RLSC. In the case of partnership, trust, or corporation, each such entity shall be allowed one vote, and only one person acting as a representative or agent of such entity may be a Director and/or officer of the RLSC
Section 2. Term
The membership term shall run from October 1st through September 30th; however, memberships received after May 31st will not become effective until after October 1st. Membership fees will be determined by the Board of Directors at their annual meeting.
Section 3. New Members
All interested persons and other legal entities may become members upon acceptance of an application for membership by the RLSC.
ARTICLE IIIMEMBERSHIP MEETINGS
Section 1. Annual Membership Meeting
The annual meeting of the membership shall be held on the third Saturday of March. All members are eligible to take part in the annual meeting at the time and place selected by the Board of Directors. A written notice stating the time and place of the annual meeting or of any special meeting of the membership shall be emailed or mailed to all members at least fourteen days prior to such a meeting.
Section 2. Voting
Each member shall be entitled to one vote on each matter submitted to the vote of the membership. A person holding an individual membership shall be entitled to one vote; persons holding family memberships are entitled to cast two votes, provided both family members are present; if both are not present, only one vote may be cast.
Section 3. General Membership Monthly Meetings
Monthly Meetings of the RLSC shall be decided in August for the next year beginning on September 1 and sent out to the membership, which will be open to the General Membership to attend.
Section 4. Special Meetings
Special meetings of the membership may be called by the President or shall be called upon by email, a written request of the Board, or a request from a quorum of members.
Section 5. Quorum
Any 15 members of the RLSC shall constitute a quorum at the annual, regular, or any special meeting of the membership.
ARTICLE IVBOARD OF DIRECTORS
Section l. Nominations
Nominations for election to the Board shall be delivered to and acknowledged by the President of the RLSC.
Section 2. Election of Directors, Term of Office
The Board of Directors shall be elected by the members of the RLSC at their annual meeting and shall number not more than 15. The Directors shall serve for terms of three (3) years and be staggered. The President, Vice-President, Secretary, Treasurer, Trail Master, Marketing Coordinator, and the immediate year President will automatically be Directors. Only members of the RLSC shall be eligible for election to the Board of Directors and must have a current paid membership.
Section 3. Duties
The Board of Directors shall have general supervision over the property, business, and affairs of the RLSC and, in general, may exercise all of the corporate powers of the RLSC in accordance with these By-Laws. Each Director will be responsible for a specific duty of the RLSC. Examples are listed below:
Groomer Barn Coordinator
Landowner Coordinator
Trails and Map Coordinator
Events Coordinator
Safety and Signage Coordinator
Fundraising Coordinator
Business Sponsorship Coordinator
Section 4. Vacancies
In the event of a vacancy on the Board of Directors, a notice shall be posted on the website and emailed to the members soliciting nominations. The remaining Board of Directors may by majority vote elect a successor for the unexpired term.
Section 5. Attendance and Duties
Directors missing two (2) meetings in six (6) months will be up for review by the Board of Directors. It is imperative that all Board members attend and participate in the major events scheduled by the RLSC. Members who do not fulfill their voluntary commitments shall be reviewed by the Board of Directors and subject to dismissal from their duties as a Board Member.
Section 6. Meetings
An annual meeting of the Board of Directors shall be held immediately after the annual meeting of the general membership. Regular and special meetings of the Board of Directors may be called by, or at the request of, the President or by any three Directors, by giving notice of the date, time, place, and purpose of the meeting to all Directors at least two days in advance of such meetings. Minutes of the Board of Directors meetings shall be presented at the next regular meeting of the general membership and posted on the website.
Section 7. Quorum
A quorum at all meetings of the Board of Directors shall consist of the simple majority of the whole board.
Section 8. Voting
At any regular or special meeting, a majority of the Directors present and voting shall constitute approval of any duly offered motion.
Section 9. Contracts
No person or representative of a partnership, trust, or corporation who provides a service to the RLSC that results in payments totaling $5,000.00 or more shall be eligible for the position of Officer or Director of the RLSC.
No contracts shall be signed unless voted on by a majority vote of the Board of Directors.
ARTICLE V OFFICERSSection 1. In General
Officers of the RLSC shall be President, Vice-President, Secretary and Treasurer, Trailmaster, and Marketing Coordinator..
Section 2. Election
The Officers of the RLSC shall be elected by the members of the RLSC at their annual meeting for a term of one (1) year. Nominations of candidates for an Officer position shall be taken prior to or at the meeting preceding the annual meeting when nominations will cease and candidates will be announced.
Section 3. President
The President shall be the principal executive officer of the RLSC. They shall preside at all meetings of the members and of the Board of Directors. They may sign, with the Secretary or any other proper officer of the RLSC authorized by the Board of Directors, any deeds, mortgages, bonds, contracts, or other instruments which the Board of Directors has authorized to be executed, except in cases where the signing and execution thereof shall be expressly delegated by the Board of Directors or by these By-Laws or by statute to some officer or agent of the RLSC; and, in general, they shall perform all duties incident to the Office of President and such other duties may be prescribed by the Board of Directors from time to time. The President shall be responsible for the municipal grants and be the liaison between the State, Town, Landowners, and the RLSC.
Section 4. Vice President
The Vice President shall be the principal executive officer of the RLSC in the absence of the President. The Vice President shall have all of the duties and responsibilities of the President in their absence. The Vice President shall also, along with the President, be responsible for the municipal grants and be the liaison between the State, Town, Landowners, and the RLSC.
Section 5. Secretary
The Secretary shall keep the minutes of the meetings of the Membership and of the Board of Directors on the website and in a file provided for that purpose; see that all notices are duly given in accordance with the provisions of these By-Laws or as required by law; be custodian of the RLSC and see that the seal of the RLSC is affixed to all documents, the execution of which on behalf of the RLSC, under its seal, is duly authorized in accordance with the provisions of these By-Laws; shall serve as Secretary of the RLSC; and in general, perform all duties incidental to the office of Secretary and such other duties as from time to time may be assigned to them by the President or Board of Directors. At the end of their term, all materials and properties shall be turned over to the RLSC.
Section 6. Treasurer
If required by the Board of Directors, the Treasurer shall give bond for the faithful discharge of their duties in such sum and with such surety or sureties as the Board of Directors shall determine. They shall have charge and custody of, and be responsible for, all funds and securities of the RLSC, receive and give receipts for money due and payable to the RLSC from any source whatsoever, and deposit all such money in the name of the RLSC in such banks, trust companies, and other depositories as shall be selected in accordance with these By-Laws; to keep and maintain a checking account in the name of the RLSC from which they will pay all bills of the RLSC up to $2500. Any payments made over $2500 must be approved by the Board of Directors. In general, the Treasurer will perform all the duties incidental to the office of Treasurer and such others as, from time to time, may be assigned to them by the President or Board of Directors. The Treasurer shall be required to submit an annual report at the end of the fiscal year. At the end of their term, all materials and properties shall be turned over to the RLSC.
Section 7. Trail Master
The Trail Master is responsible for chairing the Trail Committee, which consists of the President, Vice President, Trail Master, and assistants up to five (5) Board Members, The Trail Master shall be responsible for the oversight of the grooming staff, groomer maintenance, and the groomer barn. The Trail Master will be responsible for the maintenance of the trails during and after the season.
Section 8. Marketing Coordinator
The Marketing Coordinator shall be responsible for the annual membership drive, processing, and notification to the members. The Marketing Coordinator shall be responsible for the MSA reporting of membership. The Marketing Coordinator shall be responsible for reporting to the Treasurer the dues collected from Membership. Create content for news articles in local newspapers and Website.
ARTICLE VI
NON-PROFIT CORPORATION
Non-profit Corporation
No part of the net earnings of the RLSC shall inure to the benefit of any person, partnership or corporation, member, director, or officer of this RLSC, except that reasonable compensation may be paid for services rendered to or for the RLSC in furtherance of the RLSC's purposes and no member, director, officer of the RLSC, or any other person, partnership or corporation shall be entitled to any share in the distributions of the RLSC. Notwithstanding any other provisions of these By-Laws, the RLSC shall not conduct or carry on any activities not permitted to be conducted or carried on by an organization exempt from federal income taxation under Section 501 c (4) and/or 501 c (6)of the Internal Revenue Code and its regulations.
ARTICLE VII
DISSOLUTION OF CORPORATION
Dissolution
The RLSCshall have perpetual existence; in the event of dissolution of the RLSC or the termination of its corporate existence, all of its net assets shall be transferred, paid over and delivered exclusively to the municipal offices of the Town of Rangeley to be used for recreational purposes by the citizens of said Town, provided that no such assets shall be distributed other than to or for the benefit of organizations qualifying at the time of such distributions under the provision of Section 501 c (4) and/or 501 c (6) of the Internal Revenue Code and its regulations.
ARTICLE IXAMENDMENTS
Section I. Submittal
A proposed amendment must be submitted to the general membership if offered by a vote of the Board of Directors or by a petition signed by at least 15 members of the RLSC.
Section 2. Enactment
These By-Laws may be amended at any regular meeting of the RLSC by a two-thirds vote of quorum, provided that amendment has been submitted in writing to the general membership at least thirty days prior to the vote.
ARTICLE XMEETING PROCEDURES
Section 1. Meeting procedures
All official meetings of the RLSC shall be conducted under Roberts Rules of Order.
REVISIONS:
June 3, 2023 updated at Annual Meeting