Minutes of July 6, 2022

​Rangeley Lakes Snowmobile Club
Wednesday, July 6th, 2022 6:00 P.M.

Attendance: Lee Libby, Chris Wargo, John Merriman, Jacob Beaulieu, Danielle Ellis, Ashley Quimby, Jon
Lewis, Faye Zukowski, Brain Clarke, Brian Kelley, William Kelley
Meeting Called to Order 6:02 pm
Members & Landowners - No members or land owners present at this meeting
● Lee would like members and landowners to give us a heads up on issues etc.
Secretaries Report
● Accept Last Meeting Minutes- accepted
President’s Report - nothing to report
Vice President’s Report
● Summer maintenance
● land owner permissions
○ Marty Belt at the town office can get all of the up to date information for us.
○ Get the major information to Marty

Treasurer’s Report
● Financial Report
○ Ashley has never had any access to any of this information. Chris Wargo takes over the
books Thursday, July 7th, 2022.
○ Lee asked if everyone is ok with Chris signing the checks. Jon Lewis suggested creating
an audit committee. Brian Kelley suggests that we print out a monthly financial report.
Print an expenditure report.

● V&V Insurance
○ Lee is going take care of the application, Will be filed by Monday
● Repair cost and groomer down time for the past season
○ Three breakdowns, pump issue, o-ring issue
○ Chris mentioned oil sample kits for preventative maintenance
○ Pistenbully paid for most of it because it is something that they looked over

Trail Master’s Report

● Jon Lewis - Met with Matt. Chris and Jon will have a budget together for the
groomer barn. They would like to have a vote once they have real numbers
● Jon will have a budget together for trail maintenance for the next meeting.
● Jon has several volunteers that are already asking to help. Jake has people going
up to the barn to organize etc.
● Matt has been cleaning out. Painting the floor and cleaning out grim in the barn.
Lots of organization done, tools etc.
● Matt needs outdoor lights, gable window (Lee has the windows), Gable End vents
(Donated by Rangeley Lakes Builders Supply),
● All signs have been picked up, Dube drag has been worked on, Original drag was
taken apart and new blades, repainted etc.

● Chris is going in once a week and checking on Matt. He has a list and she is
checking to make sure that these things are completed etc.
● Hay Trailer is leaking, Lee would like to just seal it for this year.
● NOTHING CAN HAPPEN UNTIL WE HAVE THE LANDOWNER RELATIONS
COMPLETED!
● Lee wants our new land owner permissions to allow minor earth work so that we
can bring in bigger machinery for bigger jobs. Up to 14000 lbs.
● Lee, Mike and Mary met with the state. They have appointed liaisons to
communicate with us

Old Business
● Smarter trails
○ Mike made a motion to accept using Smart Trails for our membership, Ashley Quimby
Second that, All in favor.

New Business
● Create subcommittees
○ Lee made committee appointments
■ Trails Committee- Brian Clarke, Jake Beaulieu, Teddy Leahy (Headed by Chris
Wargo & Jon Lewis)
■ Membership - Faye Zukowski, Danielle Ellis, Brian Kelley
■ Business Sponsorship - Chris Wargo and Jon Lewis
■ Events & Fundraising - Mary Archer, John Merriman, Tyler Philbrick
■ Social Media Committee - William Kelley & Faye Zukowski
■ Bylaws Committee - Faye Zukowski & John Merriman
■ Landowner Permissions - Marty Belt @ Town office & Steve Dudley
■ Budget Committee - Ashley, Lee, Mike Koob, Jon Lewis & Chris Wargo
■ Grant Writing - Steve Dudley & Bill Pierce (35/hour, looking into agricultural
grants) put on agenda to vote on paying Bill Pierce (He will pay himself with the
grants that he writes) Faye Zukowskie makes a motion to pay a grant writer,
Brian Kelley seconds, All in favor
■ Snodeo Committee - EVERYONE

Lee does not need 15 people at every meeting. 1 person from each committee, 4 times a year each
quarter there will be a mandatory meeting where everyone will need to be there. Always can zoom in.
● Begin discussion on creating a 2022-2023 budget
● Amazon Smile donation account
○ Portion of your Amazon shopping can go to a nonprofit. When you buy something from
amazon you choose the nonprofit and a portion of your shopping goes to that nonprofit.
Danielle makes a motions to get an account set up on amazon smiles, Lee Seconds, All
in Favor.

● Create monthly meeting schedule
○ Friday Meetings 5pm - Mandatory
○ First Tuesday Meeting 5pm - Other Meetings
● Quickbooks online
○ Chris would like to use the Online Plus Version/ offers budget features, Track spending
etc.

○ Mike Koob makes a motion to accept that Chris switches to Quickbooks online, Jake
Beaulieau Seconds, All in Favor
● Staggered board member terms
○ So that we do not have a complete change over, change it to 3 year terms, put our
names in a hat and decide who is up next year etc. Bylaws state 3 years.

● All reports/minutes available to members
○ Minutes won't be posted until they are approved at the following meeting. Smarter Trails
will house these minutes for members and board members to be able to revisit

● Trail signage & Kiosks
○ Lee received permission to put our signs in permanently. Jake will be in charge of this.
Update all old kiosks. Faye says that a business would like to build them if we put their
name on it. Kiosk donated by plaque.
○ Needs to look into signage with V&V insurance company
● Radar Runs at snodeo
○ Harrison Riders

Other
● Businesses adopt a trail
● Members only Page
○ Lee doesn’t want the page, Faye believes that we should make a post that the page will
be closing, we will only have one facebook page without commenting, Mike Koob makes
a motion to accept, Chris Wargo seconds the motion. All in Favor
○ Report-A-Problem email address, William Kelley will have access. William is going to look
into it and get back to us at the next meeting.

● Cut down on facebook chatter etc. Any issues need to be filtered out and sent to the
correct source, trailmaster etc. How do we eliminate all of the emails and posts asking
about the trail conditions etc.
● Mike says we should update facebook and website once or twice a week for trail
conditions etc. Chris or Jon would be in charge of this as a trailmaster. Shut facebook
replies off. Link in the live webcams to our website/facebook page.

Upcoming events
● Logging Day Parade July 16th
○ We will not be participating this year

Adjournment - 7:26 pm